Fundraising Guidelines
If your group is planning to raise funds, someone from your group must complete the Club Fundraising Approval Form at least three weeks in advance of the fundraiser start date.
- Plan for the fundraising page to be live for at least two weeks prior to the event.
- Fundraised money should go to support your club and club activities.
- Cash donations are not allowed. Cash cannot be collected under any circumstances.
- If you wish to donate to an outside organization, the receiving organization must be a non-profit 501(c)(3) organization. Use a direct link to the external organization for the campaign. Macaulay will not collect money to then be donated to an external organization.
- Items intended for donation to external organizations should be delivered directly to the organization, as Macaulay is unable to provide internal storage for donated items.
- Clubs are not allowed to charge membership dues or fees.
Please contact Student Development for any additional fundraising concerns.
How to Deposit Funding
In order to deposit fundraised money, you must:
- Fill out a Student Organization Fundraising Form (located on the Student Activities site)
- Arrange to meet with Student Development
Fundraised Money
Fundraised money will be kept separately for clubs from their Club budget given to them by Macaulay. Only Club Officers (those denoted on Club Macaulay as “Group Admin”) will be able to access fundraised club funding.
Fundraised money, unlike funding approved by Scholars Council and the college, can also be used for CUNY non-Macaulay student costs and may go above the $8 per merch item restriction for any student. In the event that a club overdraws their allocated club funding, Macaulay reserves the right to compensate for any overdraws from fundraised money.
At the end of each fiscal year (see Important Dates and Deadlines page for the May deadline), any unused club funding will return to Macaulay. Any fundraised money will remain in a separate account and will roll over to the club to be utilized the following year.
After 1 academic year of club inactivity, fundraised money will be turned over to the general Club Fund.
Sponsorships
- Please identify the source of funding for the sponsorship request. Include details regarding:
- Where the funding is coming from
- Any restrictions tied to the funding source (ex. tax levy limitations, purchase restrictions, allowable expenses, etc.)
- Whether the sponsorship supports specific items, services, or programming
- After reviewing funding details, please schedule a meeting with Student Development to discuss next steps, approvals, and purchasing guidance.
