Purchase Request

Note general office supply items such tape or staplers can be borrowed from the Student Development team and should not be requested through this process. Please note these items on your “Student Event Form”.

There are 4 kinds of purchase requests a Student Organization can request:

  • Snack Request
  • Pizza Order
  • Catering Order
  • Credit Card Order

Snack Request

Must be placed at least 2 weeks prior to the event.

Ordering items such as pretzels, chips, cookies, and soda can be made at the ready for your student club event or meeting by filing a snack request. Please consult this form when placing your snack request. The quantity of your snack request will be determined by the number of attendees estimated to attend your event. Please consult the following chart:

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Fill out the Snack Request Form 

Please note your requests must stay within the confines of your student club budget.

Pizza Order

Must be placed at least 2 weeks prior to the event.

Pizza orders are for club events only, not general club meetings. Catering orders should not be placed for a club meeting, but can be considered for an event open to all Macaulay students.

Please note your requests must stay within the confines of your student club budget and be deducted thereafter.

Special Catering Order

Must be placed at least 2 weeks prior to the event.

Special catering orders are for large-scale events only (ie: special conferences, special guest presentations). Catering orders should not be placed for a club meeting, but can be considered for an event open to all Macaulay students.

A caterer/vendor and items should be selected (quoted) in advance and submitted and include the following information:

Name Quantity Cost

Some examples of catered events include Arts Night, CUNY Film Festival, or TEDxCUNY.

Sample vendors/caterers include the following though students are welcome to find or use their own caterers:

Catering Vendors Other Ordering Services
Foodtrends
Certe
Fairway Market
Amazon Prime
Instacart

If you’re ordering through amazon for your club, or personal purchases, please use this link: http://smile.amazon.com/ch/02-0534583. Amazon will make a small donation to Macaulay’s annual fund which supports all of our clubs and activities!

Please note your requests must stay within the confines of your student club budget.

Credit Card Order

Must be placed at least 3 weeks prior to the event.

In addition to special food orders, items such as t-shirts, decorations, association/membership fees, conference registration, special event tickets, and contest prizes can be purchased using a by a Macaulay staff member using for the convenience of the student organization.

Please include website, vendor name and all relevant product information (ie: Product Name, Quantity, Item#, Cost).

Amazon Prime – Macaulay can utilize its Amazon Prime account to purchase items through amazon, to be deducted from the club’s budget. The easiest way is to include a link to an amazon wish list in your purchase request form.

Instacart – Macaulay can purchase items through Instacart for events which require more than the snack request can accommodate. Please include a list of items, and the vendor in your purchase request. Be sure to use the zip code 10023 when searching for instacart vendors. Note, any delivery fee’s will be charged to the clubs budget in addition to the cost of the food.

Please note your requests must stay within the confines of your student club budget.

Please fill out a Purchase Request Form on the Student Activities Website.

2020-2021 T-Shirt Mailing

Student Development has purchased Macaulay t-shirts that can be mailed to individual students’ homes while we are virtual. We have created this process to make it easier for groups to send prizes for their different initiatives or virtual events. Please note that swag items or prizes must be in your club’s approved budget before utilizing this form. Each t-shirt will cost $12 to send and ship. The cost will be directly subtracted from your club budget, viewable in your group’s “Money” tab in Club Macaulay after processing. Access the form here.