Note: general office supply items such as tape or staplers can be borrowed from the Student Development team and should not be requested through this process.
Purchase Request
Must be placed at least 2 weeks prior to the event.
If ordering items such as chips, soft drinks and cookies, consider using the Mountain Lion Food Pantry. During Macaulay’s Building Renovation program, the food pantry is located between the Reading Room and the Lecture Hall on the Main Level.
Fill out the Purchase Request Form
Please note your requests must stay within the confines of your student club budget.
Food and Catering
Food orders are the most common purchase request that clubs submit.
A caterer/vendor and items should be selected (quoted) in advance and submitted and include the following information:
Name, Quantity, Cost
Sample vendors/caterers are included on the following list, though students are welcome to find or use their own caterers so long as they take our tax exemption form.
When researching a vendor for food delivery, make sure that they can deliver to wherever your event will be held.
Please note your requests must stay within the confines of your student club budget.
Merch/Supplies
In addition to special food orders, items such as t-shirts, decorations, fees, conference registration, and special event tickets can be purchased by the Student Development team for the convenience of your student organization.
Please include website, vendor name and all relevant product information (ie: Product Name, Quantity, Item#, Cost).
Please heed the following notes on some of our most popular vendors:
Amazon Prime – Macaulay can utilize its Amazon Business Prime account to purchase items through Amazon. The easiest way is to include a link to an Amazon wish list or a link to a specific product in your purchase request form. Next day delivery is typical, but large orders or specialty products might be delayed.
Instacart – Please include a list of items, and the vendor in your purchase request. Be sure to use the Macaulay’s address and zip code 10023 when searching for instacart vendors.
Note, any delivery fees will be charged to the club’s budget in addition to the cost of the food. Further, Instacart typically has a $10 minimum subtotal per vendor in order to check out. If you order from multiple supermarkets, please heed this minimum.
Please note your requests must stay within the confines of your student club budget. Please account for additional costs such as delivery charges and gratuities (which are required).
