The following guidelines must be followed when planning or participating in any CUNY sponsored trip, including those by student organizations.
What qualifies as travel?
“Domestic travel” is classified as any activity or event leaving CUNY property but within the 50 states of the United States including trips to museums, field trips, athletic events, leadership retreats and conferences.
CUNY Domestic Travel Guidelines
Any group wishing to travel must submit all documents, including a proposal.
Off Campus Domestic Travel Checklist:
Interested in off campus travel? First consider the answers to the following questions, and then schedule a meeting with the Student Development office.
- How many students are planning to go?
- Where are you planning to go?
- How are you planning to get there?
- Where are you planning to stay, and what ?
- How will the trip be funded? How much of your club funding do you plan to spend?
- Will a chaperone be traveling with you? Is there someone available to serve as a chaperone?
After meeting with your Student Development Club Advisor you will need to prepare and submit the following documents:
- The Off Campus Travel Proposal form with all supporting documents
- CUNY Off Campus Student Travel Approval Form
- CUNY Off Campus Activity Participation, Waiver and Emergency form from each participating student.
- Schedule an pre-departure orientation with all attendees
Send in your Travel Proposal here.
“International travel” is classified as any student travel that takes place outside of the fifty states of the United States of America. Trips to Puerto Rico and other U.S. territories and protectorates are considered international trips that are subject to these guidelines.
CUNY International Travel Guidelines
Club Travel Funding
To access Club Travel funding, you must submit an “Additional Funding Request“. This funding is allocated by the Scholars Council, then if your trip is approved, reviewed by Student Development. Funds allocated to unapproved travel proposals will be returned to the Scholars Council Travel Fund for other groups to access.
Travel Proposals
Travel Proposals are due prior to the deadline listed for a given semester. Due to limited capacity, currently a small number of trips will be approved across all student groups for the year. Priority will be given to trips that are open to a wide range of students, when the group last traveled, and based on the proposal.
