{"id":2832,"date":"2026-02-19T21:03:04","date_gmt":"2026-02-19T21:03:04","guid":{"rendered":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/?page_id=2832"},"modified":"2026-02-19T21:08:11","modified_gmt":"2026-02-19T21:08:11","slug":"spending-policies","status":"publish","type":"page","link":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/budgets\/spending-policies\/","title":{"rendered":"Spending Policies"},"content":{"rendered":"<h3><b>How can I\u00a0spend club money?<\/b><b>\u00a0<\/b><\/h3>\n<p>Club funding can be utilized in a few different ways:<\/p>\n<ul>\n<li>Students can spend their own money and be reimbursed (you must provide the original receipts and utilize a tax exempt form as you will not be eligible to be reimbursed for tax).<\/li>\n<li>You can <a href=\"https:\/\/community.macaulay.cuny.edu\/forms\/student-organization-purchase-request\/\">contact Student Development<\/a> a minimum of 2 weeks in advance of your event to charge the expense. All orders should be prepared in advance of contacting Student Development.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><strong>Spending Restrictions<\/strong><\/h3>\n<p>You can only spend club funding on the areas approved for in your budget request. In addition, there are the following additional spending restrictions:<\/p>\n<h4><strong>Branded Gear &amp; Swag<\/strong><\/h4>\n<p>Clubs may spend up to $8 for branded gear\/swag per item per person (not including shipping costs).<\/p>\n<p>Please note that branded gear\/swag does not include costumes for your club. Branded gear\/swag refers to any promotional item with your club\u2019s logo and information on it, i.e. t-shirt. Student Organizations must provide a list criteria for how students are selected to receive items and students selected to receive them, when applicable.<\/p>\n<p>See <a href=\"https:\/\/docs.google.com\/document\/d\/1O6qAM-804FJlejuR2beCghu8w8twfVgF9bmVAndF-q0\/edit?usp=sharing\">here<\/a> for information about pricing from one of our recommended vendors.<\/p>\n<h4><b>Equipment<\/b><\/h4>\n<p>If your club wants to purchase equipment for members:<\/p>\n<ul>\n<li>No more than 50% of your allocated budget can go towards these items.<\/li>\n<li>All equipment must return to the Macaulay Building for use by the wider Macaulay community.<\/li>\n<li>Members receiving the equipment will need to fill out a Club Equipment Loan Agreementpromising the return of the equipment to the building.<\/li>\n<li>Equipment items are approved based on the group\u2019s mission and need.<\/li>\n<\/ul>\n<p>Students who do not return loaned equipment will be penalized, as well as the organization.<\/p>\n<h4>Subscriptions<\/h4>\n<ul>\n<li>\n<div class=\"x_elementToProof\" data-olk-copy-source=\"MessageBody\">Students are able to purchase subscription based programs for their club\u2019s functions and needs. However, the following items need to be addressed:<\/div>\n<ul>\n<li>\n<div class=\"x_elementToProof\">Approvals for Subscriptions to programs are reviewed each year with the Club\u2019s Budget Allocation. Just because a club was approved for a subscription-based program one year, does not mean that the program is guaranteed to be approved the next.<\/div>\n<\/li>\n<li>\n<div class=\"x_elementToProof\">Reoccurring Subscriptions cannot be purchased\/subscribed to (Annual Subscriptions). Students can only pay for subscriptions that observe the current academic year &amp; budget period.<\/div>\n<\/li>\n<li>\n<div class=\"x_elementToProof\">Subscriptions need to be purchased on a personal student debit\/credit card and be reimbursed. Student Development cannot pay for a subscription via the payment request form. Students may submit for reimbursement if the subscription was approved.<\/div>\n<\/li>\n<li>\n<div class=\"x_elementToProof\">Subscription based-expenses can be conditionally approved by Student Development, but the clubs are responsible for submitting a Justification for the program for approval to Student Development before purchasing.<\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>How can I\u00a0spend club money?\u00a0 Club funding can be utilized in a few different ways: Students can spend their own money and be reimbursed (you must provide the original receipts and utilize a tax exempt form as you will not be eligible to be reimbursed for tax). You can contact Student Development a minimum of [&hellip;]<\/p>\n","protected":false},"author":269,"featured_media":0,"parent":35,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-with-sidebar","meta":{"_crdt_document":"","footnotes":""},"class_list":["post-2832","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/pages\/2832","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/users\/269"}],"replies":[{"embeddable":true,"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/comments?post=2832"}],"version-history":[{"count":3,"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/pages\/2832\/revisions"}],"predecessor-version":[{"id":2836,"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/pages\/2832\/revisions\/2836"}],"up":[{"embeddable":true,"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/pages\/35"}],"wp:attachment":[{"href":"https:\/\/community.macaulay.cuny.edu\/studentactivities\/wp-json\/wp\/v2\/media?parent=2832"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}