Student Organization Purchase Request

Please complete this form at least 10 business days prior to your event. Your order will not be placed if the form is not completed in a timely manner.

If you would like to purchase multiple items for one event, please submit a spreadsheet with all the items and relevant purchase request information. All order details should be prepared in advance of contacting Student Development.

Please make sure to account for any gratuities and additional fees that may be associated with the overall cost of the event.

Purchase requests can only be processed for organizations with an approved budget.

FULL NAME*
Club/Organization Name*
Email*
Club/Organization Email*
Delivery/Pickup Phone Number*
Use the phone number of a student leader who will be present during the event. If this information changes, please email us ASAP!
Date of Event*
Item Delivery/Pickup Time
Mandatory for any food orders. If you are requesting multiple items that will be coming on different dates/times, include this information on a spreadsheet.
Name of Event*
Your event must be in Club Macaulay and attendees must be tracked in order for us to purchase items for you.
Location of Event*
Expected Attendee Count*
How many people will attend?
Event Flyer
If no flyer is available, please include an agenda for the meeting/event.
Accepted file types: pdf, Max. file size: 2 MB.
Funding Source*
Ex: Club Budget, Fundraised money.
Purchase Request Spreadsheet Sharable Link*
If you are requesting multiple items for one event, please make a spreadsheet in Excel or Google Sheets and share the link here or share the file in the Quote section.
Vendor Name and Contact Info
If an online vendor, please list their website.
How much do you plan to use from your budget?
Items can fluctuate in price, so please let us know what expense would be your upper limit for the item.
Quote
Quote should include Name of item, Quantity, and Cost. Can be as simple as a screenshot of their menu/catalogue or a drafted online order. Be mindful of fees, tips, and other expenses.
Drop files here or

Max. file size: 5 MB.
Comments and Additional notes