Student Organization Purchase Request

Please fill out this form at least 2 weeks prior to your event. We may not be able to fulfill the order if it is placed within 2-weeks of the event date.

If you would like to purchase multiple items for one event, please submit a spreadsheet with all the items and relevant purchase request information.

Please note that the total amounts of your orders are not final and are likely to change due to the addition of gratuities or fees–which are required–or a fluctuation in prices.

FULL NAME*
Club/Organization Name*
Your Email*
Club Email
Delivery/Pickup Phone Number*
We collect this information so we can give the correct contact information to any restaurants/vendors.
Please use a phone number of someone who will be present during the event. If this information changes, please email us ASAP!
Date of Event*
MM slash DD slash YYYY
Item Delivery/Pickup Time
Mandatory for any food orders.
If you are requesting multiple items that will be coming on different dates/times, include this information on a spreadsheet
Name of Event*
Location*
How many people will attend?
Event Flyer
Accepted file types: pdf, Max. file size: 2 MB.

If no flyer is available, please include an agenda for the meeting/event.
Funding Source*
Purchase Request Spreadsheet File/Link
If you are requesting multiple items for one event, please make a spreadsheet in Excel or Google Sheets and share it here
I would like to make a special catering order
- Yes
- No
I would like to make a credit card order
- Yes
- No
Special Catering Order Request
Must be placed at least 2 weeks prior to the event. Special catering orders are for large-scale events only (ie: special conferences, special guest presentations). Catering orders should not be placed for a club meeting, but can be considered for an event open to all Macaulay students. Please note your requests must stay within the confines of your student club budget.
Catering – How much do you plan to use from your budget?
Caterer/Vendor Name and Contact Info*
Catering – Please attach a quote for your catering order*
Max. file size: 5 MB.

A caterer/vendor and items should be selected (quoted) in advance and submitted and include the following information: Name, Quantity, Cost
Credit Card Order Request
Must be placed at least 2 weeks prior to the event.
Items such as t-shirts, decorations, association/membership fees, conference registration, special event tickets, and contest prizes can be purchased using a by a Macaulay staff member for the convenience of the student organization. Please note your requests must stay within the confines of your approved student club budget.
Credit Card – How much do you plan to use from your budget?
This amount is subject to change based on fluctuating prices and gratuities.
Credit Card – What vendor/company do you plan to use?
Credit Card – Please attach a quote for your order, if applicable
Max. file size: 5 MB.

A caterer/vendor and items should be selected (quoted) in advance and submitted and include the following information: Name, Quantity, Cost
Please include website, vendor name and all relevant product information
(ie: Product Name, Quantity, Item#, Cost)

Student Organization Purchase Request

Special Catering Order Request

Credit Card Order Request