Contact Information Name* A student liaison, and an alternate, must be appointed for each use request. Both the liaison and the alternate take responsibility that all guests adhere to the guidelines for space use. The liaison or the alternate must be present in the room during the entire time the room is in use. The liaison or the alternate must sign out with security after all guests leave at the end of the event.
Email*
Phone*
Campus* –Select Campus– Baruch College Brooklyn College City College Hunter College John Jay College Lehman College Queens College College of Staten Island
Class*
Alternate Student Liaison Alternate Student Liaison Name* A student liaison, and an alternate, must be appointed for each use request. Both the liaison and the alternate take responsibility that all guests adhere to the guidelines for space use. The liaison or the alternate must be present in the room during the entire time the room is in use. The liaison or the alternate must sign out with security after all guests leave at the end of the event.
First
Last
Alternate Student Liaison Email*
Alternate Student Liaison Phone*
Alternate Student Liaison Campus* –Select Campus– Baruch College Brooklyn College City College Hunter College John Jay College Lehman College Queens College College of Staten Island
Alternate Student Liaison Class*
Event Details Club/Organization Name*
Event Title* Please create a title for your event. This is what your event will be called in any marketing or advertising.
Event Type* Event Theme* Event Audience* Select the audience for your event. Who is your event targeting? This will be used for marketing purposes.
Event Date(s) (First Choice)* What date is ideal for your event? Consider other activities organized by central Macaulay; academic calendar (breaks and exam periods). Find out availability of invited speakers first.
Event Date(s) (Second Choice)* What date is ideal for your event? Consider other activities organized by central Macaulay; academic calendar (breaks and exam periods). Find out availability of invited speakers first.
Event Time (start and end)* This is the actual start and end time for your event, to be included in any advertising or promotional materials.
Reservation Time (start and end)* If reserving space at the Macaulay Building, this time will be reserved for the set up and clean up for your event.
Event Description* Describe your event in detail. What will happen at your event? Will there be a speaker? The message you submit may be used to promote this event in Macaulay’s marketing materials so be sure to include the most exciting or important features.
Please include the names of any speakers who will appear at your event, links to partner organizations or other relevant content.
Anticipated Attendance*
Please attach any graphics/flyer for your event. You will need this for any reimbursements submitted for your event.
Location Information Will the event be held at Macaulay?* 35 W 67 Street
Name of Event Location*
Address of Event Location* Please include a room number, if needed.
Room (1st choice)* Consider how many guests you expect and event type. Refer to arrangement descriptions to determine the desired location for your event. Due to demand space is not always available. Plan ahead and submit this completed form early. This Form must be submitted at least 30 days before the event date.
Select more than one room by holding the command key (or ctrl on windows)
Lecture Hall Commons Cabaret Screening Room Classroom 2 Classroom 3N Classroom 3S
Room (2nd Choice) For quicker confirmation, please choose a second room option for your event.
Lecture Hall Commons Cabaret Screening Room Classroom 2 Classroom 3N Classroom 3S
1st Room Choice – Lecture Hall A handsome space for special presentations and banquets featuring versatile multimedia options and an adjacent terrace. Portable stage (10’ x 5’ x 16”) available for use.
These items are readily available in the Lecture Hall
Macbook Pro Computer
Projector
PowerPoint
One Gooseneck Microphone
Two Wireless Handheld Microphones
1st Room Choice – Lecture Hall – Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
1st Room Choice – Screening Room An ideal location for a private screening and other media presentations featuring high definition projection and surround sound.
If you have not been trained on how to use the equipment in the Screening Room, please contact help.desk@mhc.cuny.edu to schedule an appointment.
1st Room Choice – Classroom 3N Designed as a multi-use space, our smart classrooms include teleconferencing and multimedia capabilities.
Capacity: Classroom – 18-24; Theater – 30-40; Reception: 35-45
These items are readily available in our Classrooms
Macbook Pro Computer
Projector
PowerPoint
1st Room Choice – Classroom 3N – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
1st Room Choice – Classroom 3S Designed as a multi-use space, our smart classrooms include teleconferencing and multimedia capabilities.
Capacity: Classroom – 18-24; Theater – 30-40; Reception: 35-45
These items are readily available in our Classrooms
Macbook Pro Computer
Projector
PowerPoint
1st Room Choice – Classroom 3S – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
1st Choice – Classroom 2 Designed as a multi-use space, our smart classrooms include teleconferencing and multimedia capabilities.
Capacity: Classroom – 18-24; Theater – 30-40; Reception: 35-45
These items are readily available in our Classrooms
Macbook Pro Computer
Projector
PowerPoint
1st Room Choice – Classroom 2 – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
1st Room Choice – Commons These items are readily available in the Cabaret
Macbook Pro Notebook Computer
62″ flat screen plasma television
PowerPoint
Cable TV
1st Room Choice – Commons – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
1st Room Choice – Cabaret The following technology is readily available in the Cabaret. No additional request is necessary. Please make sure you have been trained on the use of this equipment.
4 SM58 Microphones and 4 tall mic stands
4 table top stands located in crate under mixer
8 Channel Audio Mixer
4 XLR inputs on stage
8th inch stereo auxiliary device input (iPod, Laptop, etc.)
Note: There is no projector in this space
If you have not been trained on how to use the equipment in the Cabaret, please contact help.desk@mhc.cuny.edu to schedule an appointment.
1st Room Choice – Cabaret – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
2nd Room Choice – Lecture Hall
A handsome space for special presentations and banquets featuring versatile multimedia options and an adjacent terrace. Portable stage (10’ x 5’ x 16”) available for use.
These items are readily available in the Lecture Hall
Macbook Pro Computer
Projector
PowerPoint
One Gooseneck Microphone
Two Wireless Handheld Microphones
2nd Room Choice – Lecture Hall – Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
2nd Room Choice – Screening Room An ideal location for a private screening and other media presentations featuring high definition projection and surround sound.
If you have not been trained on how to use the equipment in the Screening Room, please contact help.desk@mhc.cuny.edu to schedule an appointment.
2nd Room Choice – Classroom 3N Designed as a multi-use space, our smart classrooms include teleconferencing and multimedia capabilities.
Capacity: Classroom – 18-24; Theater – 30-40; Reception: 35-45
These items are readily available our Classrooms
Macbook Pro Computer
Projector
PowerPoint
2nd Room Choice – Classroom 3N – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
2nd Room Choice – Classroom 3S Designed as a multi-use space, our smart classrooms include teleconferencing and multimedia capabilities.
Capacity: Classroom – 18-24; Theater – 30-40; Reception: 35-45
These items are readily available our Classrooms
Macbook Pro Computer
Projector
PowerPoint
2nd Room Choice – Classroom 3S – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
2nd Room Choice – Classroom 2 Designed as a multi-use space, our smart classrooms include teleconferencing and multimedia capabilities.
Capacity: Classroom – 18-24; Theater – 30-40; Reception: 35-45
These items are readily available our Classrooms
Macbook Pro Computer
Projector
PowerPoint
2nd Room Choice – Classroom 2 – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
2nd Room Choice – Commons These items are readily available in the Cabaret
Macbook Pro Notebook Computer
62″ flat screen plasma television
PowerPoint
Cable TV
2nd Room Choice – Commons – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
2nd Room Choice – Cabaret The following technology is readily available in the Cabaret. No additional request is necessary. Please make sure you have been trained on the use of this equipment.
4 SM58 Microphones and 4 tall mic stands
4 table top stands located in crate under mixer
8 Channel Audio Mixer
4 XLR inputs on stage
8th inch stereo auxiliary device input (iPod, Laptop, etc.)
Note: There is no projector in this space
If you have not been trained on how to use the equipment in the Cabaret, please contact help.desk@mhc.cuny.edu to schedule an appointment.
2nd Room Choice – Cabaret – Room Setup* Indicate how you would like your room to be set up by Macaulay’s Facilities office. All set ups must be returned how they were found.
Additional Information Portable Flat Screen TV Request In addition to the IT services listed above, you may also request a 42″ flat screen TV. The TV is on wheels and comes with an HDMI cable, Mini DisplayPort to HDMI adapter (for your Macbook Air), extension cord, and remote control.
Will you need access to the kitchen?* Will you be serving refreshments?* This is helpful information for Student Development, Facilities, and marketing to know!
Additional Contact information Please include links to your group’s website or social media information to be included in any marketing information.
Room Set Up Add-Ons All of these options will not be available for every event, and will be based on facilities availability.
Other Requests/Information Please include any other special requests, or information you would like Student Development, Central Reservations, Facilities, IT, or Marketing to know about your event, that has not already been said.
Agreement–Read and indicate your agreement to the policy and terms:* To the best of my knowledge, all information in this application is true. I have read the Building Use Policy for Students and agree to follow all the guidelines and procedures set forth. I assume responsibility for any damage to college facilities. I understand that this application to request space at Macaulay Honors College does not guarantee that space is available. I understand that the Macaulay Honors College reserves the right to cancel my event, for any reason.
